Purpose. These guidelines outline the core operational principles that all ISQGD session organizers and co-organizers are expected to follow and help uphold. They are intended to ensure consistency, professionalism, academic quality, and the long-term sustainability of the ISQGD platform.

• 1. Official ISQGD Infrastructure
  Requirement: All ISQGD sessions must be conducted using the official ISQGD licensed Zoom account (or other ISQGD-approved platforms).
  Archiving: Recording, archiving, and dissemination of talks are handled exclusively through ISQGD’s official channels.
• 2. Coordination with ISQGD Leadership
  Coordination: Session organizers should coordinate scheduling, announcements, and program details with the ISQGD Core Organizing Committee.
  Consistency: ISQGD organizing team members should not seek external logistical or organizational support (including alternative Zoom accounts, independent registrations, or parallel announcements) without prior consent from ISQGD leadership.
• 3. Academic Scope and Quality
  Scope: Session themes and invited talks should fall within the academic scope and mission of ISQGD.
  Quality: Organizers are encouraged to maintain high academic standards, balanced programs, and professional conduct throughout.
• 4. Event Registration, Title and Abstract Submission
  Speaker submission: All speakers must complete the Event Registration, Title and Abstract Submission process using the official ISQGD form (🔗 Register & Submit Title/Abstract). This is the standard mechanism for collecting speaker information and talk details for ISQGD activities.
  Abstract submission: Submission of the talk title and abstract through the official ISQGD form by the announced deadline is mandatory for inclusion of a talk in the program. This ensures consistency, accurate record-keeping, and effective coordination across ISQGD activities.
  Scheduling: Once all titles and abstracts are received on time, the ISQGD organizing team can schedule the program efficiently and, as much as possible, accommodate speakers’ time zones.
  Global coordination: For international seminars, conferences, workshops, and related academic activities organized under the auspices of ISQGD, timely completion of the Event Registration, Title and Abstract Submission process by speakers is especially important to ensure smooth, fair, and transparent scheduling across different regions of the world.
• 5. Publicity and Branding
  Branding: All session publicity (emails, flyers, webpages, announcements) should use ISQGD branding, logos, and official session titles.
  Clarity: Independent or parallel publicity that conflicts with official ISQGD announcements should be avoided.
• 6. Professional Conduct and Inclusivity
  Environment: ISQGD is committed to maintaining a respectful, inclusive, and professional academic environment.
  Responsibility: Session organizers are expected to uphold these standards and communicate concerns to ISQGD leadership when appropriate.
• 7. Archival and Long-Term Visibility
  Visibility: Organizers agree that ISQGD talks may be recorded and archived on ISQGD-affiliated platforms for long-term academic visibility.
  Requests: Any special requests regarding recording or dissemination should be discussed in advance with ISQGD leadership.
• 8. Talk Duration, Scheduling, and Time Discipline
  Standard talk structure: To ensure consistency and fairness across ISQGD sessions, the following presentation formats are observed.
  30-minute slot: Up to 25 minutes for the presentation, with the remaining time reserved for questions, discussion, and transition.
  60-minute slot: Up to 45 minutes for the presentation, approximately 10 minutes for questions and discussion, and the remaining time for transition.
  Time flexibility and punctuality: A speaker may conclude their presentation and discussion at any point within the allotted time period. However, the starting time of all talks must remain exactly as scheduled, and sessions must proceed according to the published timetable.
  Transition gap: There must be at least a one-minute gap between consecutive talks. This gap is mandatory and must be observed throughout the session.
• 9. Zoom Recording and Archival Protocol
  Recording method: All ISQGD session recordings must be made to the Zoom cloud using the official ISQGD licensed account. Local recordings are not permitted.
  Mandatory recording policy: For purposes of documentation, scheduling integrity, and long-term organizational record-keeping, all ISQGD talks are recorded. This policy applies uniformly to every talk delivered under the ISQGD umbrella.
  Speaker preference regarding public dissemination: ISQGD respects speakers’ preferences concerning the public posting of recorded talks. If a speaker objects to public dissemination:

  • The talk will still be recorded using the official ISQGD Zoom account;
  • The recording will not be posted, shared, or distributed publicly on any ISQGD platform (including websites, YouTube, or social media);
  • The recording will be retained solely for internal ISQGD archival and administrative purposes.
  Recording procedure: For each individual talk, the session organizer or co-organizer must:

  • Start the Zoom cloud recording immediately before the introduction of the speaker;
  • Keep the recording active for the full duration of the talk and discussion;
  • Stop the recording promptly once the talk concludes.
  Between talks: During the mandatory transition gap (minimum one minute), recording must remain turned off. A new recording must be started before the introduction of the next speaker so that each talk is archived as a separate and clearly identifiable recording.
  Applicability: This protocol applies uniformly to all ISQGD activities, including distinguished lectures, special sessions, workshops, mini-courses, and conferences.